Asset Maintenance refers to any activity done on Assets to maintain their performance or condition.

BizCentric offers functionalities to monitor the specifics of individual maintenance or calibration tasks for an asset, including the date of the task, the assigned personnel responsible for maintenance, and the upcoming due date for future maintenance.

To perform Asset Maintenance in BizCentric:

1. Enable ‘Maintenance Required’ from the Asset master.
2. Create an Asset Maintenance Team.
3. Create the Asset Maintenance.
4. An Asset Maintenance Log is created.
5. Create Asset Repair Log.

To access the Asset Maintenance list, go to: > Home > Assets > Maintenance > Asset Maintenance

1. Prerequisites

Before creating and using Asset Maintenance, it is advised to create the following first:

• Asset with ‘Maintenance Required’ checked. 
• Asset Maintenance Team

2. How to create Asset Maintenance

For each asset, generate an Asset Maintenance record that outlines all associated maintenance tasks, specifies the maintenance type (whether Preventive Maintenance or Calibration), indicates the periodicity, assigns responsibility, and includes start and end dates for maintenance. The next due date is automatically calculated based on the start date and periodicity, and a ToDo is generated for the assignee.

Here are the steps to create an Asset Maintenance record:

1. Navigate to the Asset Maintenance list and click on “New.”
2. Choose the asset for which maintenance is being recorded.
3. Select the Asset Maintenance Team responsible for the maintenance.
4. Add maintenance tasks to the table.
5. Specify the Maintenance Status as ‘Planned’, ‘Overdue’, or ‘Canceled’.
6. Determine the periodicity for conducting the task. The next due date is calculated accordingly.
7. Save the record.
8. After saving, assign the task to a user if necessary.

If the item is serialized, you can input the Serial Number as well.

3. Features

3.1 Maintenance Tasks

• Maintenance Type: Indicate whether this activity is categorized as ‘Preventive’ maintenance or ‘Calibration’ aimed at restoring accurate functioning.
• Start and End Date: Specify the commencement and conclusion dates for the maintenance activity.
• Last Completion Date: If the maintenance was not conducted as scheduled, record the actual maintenance date in this field.

3.2 Asset Maintenance in ToDo

On assigning the maintenance to a user, it will appear in the User’s ToDo list.

4. Related Topics

1. Asset Value Adjustment
2. Asset Depreciation
3. Scrapping an Asset