This document allows us to manage the fee records of students.

When a student submits their fees, a new fee record is generated containing details such as the student’s information, the program they are enrolled in, accounting details, and more.

To access Fees, go to:

> Home > Education > Fees > Fees

1. Prerequisites

Before you create Fees record, it is advisable that you create the following first:

1. Student
2. Fee Category
3. Fee Structure

2. How to Create Fees

1. Go to the Fees list and click on New.
2. The Institution will be selected by default, which is editable, if required.
3. Select and add the Student for whom the Fees record is being made. The name of the student will be fetched simultaneously.
4. Add the Due Date of the payment of the Fees.
5. Save.

2.1. Additional Options while Creating Fees

• The date and posting time are automatically included based on the current date and time when the record is created. However, if needed, users can manually input this information by selecting the ‘Edit Posting Date and Time’ option.
• To notify the student of their fee payment due date, users can enable the ‘Send Payment Request’ option.

3. Features

3.1. Student Details

Add all the relevant details of the student which includes Program Enrollment, Program, Academic Term and Academic Year. The Student Email ID gets fetched from the Student details given earlier.

3.2. Fee Structure

You can choose a Fee Structure for the specified Fees Record. Once selected, all Fee Components associated with the Fee Structure will automatically populate.

3.3. Fee Components

You can also add the Fee Components by selecting and adding the Fee Category, Description and Fee Amount.

3.4. Printing Settings

• Select and add the Letter Head to be used for printing the Fee Receipt.
• Select and add the Print Heading for the Fee Receipt.

3.5. Accounts

Working with BizCentric makes updating your account entries incredibly easy. Whenever a student submits their fees and it’s recorded in the system, your accounts are automatically updated.

To streamline this process, you can add your account details in the fee structure:

• Receivable Account: Specify the name of the receivable account for your institution.
• Income Account: Choose and include the income account for your institution.
• Company: Select and add the company under which all payments are made. This is particularly useful if there are multiple institutions in your BizCentric account or if the accounts are managed by a sister company.

3.6. Accounting Dimensions

• Cost Center: Select and add the name of the Cost Center of your Institute for Accounting Dimensions.

Payment

Directly make a payment from fee, select Mode of Payment in payment entry and submit the payment.