Item Variants
An Item Variant refers to a specific version of an item that possesses distinct attributes such as sizes or colors.
For example, consider a t-shirt as an item available in various sizes and colors like small, medium, large, and red, blue, green. In BizCentric, the t-shirt is regarded as the item template, while each variation, such as a blue t-shirt in size small, is considered an Item Variant.
Item variants enable you to categorize the different sizes and colors of a t-shirt as variations of a single item, rather than treating each size or color variation as a separate item. This simplifies inventory management by consolidating related variants under one item.
1. Using Item Variants
Variants can be based on two things:
- Item Attributes
- Manufacturers
Tip: Once an item template is created, when you update this template, all the variants are also updated accordingly.
1.1 Creating the Item Variant Template
1.2 Creating the Item Variants Based on Item Attributes
To generate ‘Item Variants’ based on a ‘Template,’ select ‘Create.’ Next, decide whether to generate a single variant or multiple variants.
Opting for a single variant involves creating one or more attributes, resulting in the creation of a single item.
Conversely, selecting multiple variants allows you to choose attributes, resulting in the creation of multiple items. For instance, if you select Color: Red, Green and Size: Small, Medium, Large, it will generate 6 variants.
To learn more about setting attributes check out Item Attributes
1.3 Item Variants Based on Manufacturers
To establish variants based on Manufacturers, configure the “Variants Based On” setting in your Item template as “Manufacturers”. Then, to create variants, navigate to Create > Make Variant. The system will request you to specify a Manufacturer. Optionally, you can also include a Manufacturer Part Number.
The nomenclature of the variant will be derived from the name (ID) of the template Item with a numerical suffix. For instance, if the template item is named “Screwdriver”, the variant will be labeled as “Screwdriver-1”.
2. Update Item Variants Based on Template
Go to: Home > Stock > Items and Pricing > Item Variant Settings. The fields displayed here will be copied over to the variants as well. By default, all fields are shown, delete any rows you don’t want to be updated from the item template to the variants.