The Opening Invoice Creation Tool facilitates the importation of outstanding Purchase or Sales Invoices into BizCentric. It serves as an alternative to the Data Import Tool in scenarios where Item data is unnecessary, and only outstanding balances against Customers/Suppliers need to be imported into BizCentric.

To access the Opening Invoice Creation Tool, navigate to:

Home > Accounting > Opening and Closing > Opening Invoice Creation Tool

1: How to import Opening Invoices

1. Choose the Company for which you wish to import opening balances.
2. Indicate the type of invoice by selecting Sales or Purchase, which will generate corresponding Sales Invoices or Purchase Invoices.
3. By ticking the “Create Missing Party” box, any absent customers or suppliers will be automatically generated based on the name provided in the Party column.
4. Complete the Invoices table, which includes the following fields:
   • Party: Select an existing Customer/Supplier or input the name of a new one to be automatically created.
   • Posting Date: The date on which the invoice will be posted.
   • Due Date: The date after which the invoice will become overdue.
   • Item Name: (Optional) The item name entered here will appear in the invoice item table.
   • Outstanding Amount: The outstanding amount of the invoice.
   • Invoice Number: The corresponding invoice number from the previous system. If left empty, the BizCentric naming series will be used.

> Tip: Click the download button to retrieve an Excel sheet that can be easily filled with the appropriate data. If you have the Excel sheet, use the Upload button to submit it. Upon upload, the table will populate with the corresponding data rows.