Student
The Student document stores comprehensive data pertaining to any student in your academy, including personal information such as their photo, date of birth, address, etc.
Additionally, this form may include supplementary details such as the student’s guardian and sibling information.
Upon approval of the application, the student is enrolled in a Program. Subsequently, once enrollment is completed, the status of the Student Applicant is updated to Admitted.
To access Student, go to:
> Home > Education > Student > Student
1. Prerequisites
Before creating a student, it is advised to create the following first:
- User(If Applicable)
2. How to create a New Student
- Go to the student list and click on New.
- Enter the First Name, Middle Name and Last Name of the student.
- Enter other details like Student Email Address, User ID(If Applicable) and Joining Date.
- Save.
3. Features
In addition to the previously mentioned details, various additional information about the student can be documented.
3.1. Personal Details
Personal details of the Student like their Date of Birth, Gender, Blood Group, and Nationality can be added here.
3.2. Home Address
The address of the student, along with the City, State, and Pin code can be captured here. Two address lines can be captured for each student.
3.3. Guardian Details
The information regarding the student’s guardian and their relationship with the student can be recorded here. You have the option to create a Guardian directly from this interface, or alternatively, create a guardian first and then proceed to create the student.
3.4. Sibling Details
This section contains comprehensive information about the student’s siblings. You can indicate whether the sibling is enrolled in the same institute. If the sibling is also a student at your institution, you will need to input their Student ID; otherwise, you can specify the name of the institution they attend. Additionally, their academic particulars such as Program, as well as personal details like Gender and Date of Birth, can be recorded.
3.5. Exit Details
The student’s departure information can be documented in this section, including their Date of Leaving and Leaving Certificate Number as recorded in the institute’s records. Additionally, you can specify the Reason For Leaving.
Note: At the top of the student form, there is an ‘Enabled’ checkbox which, when checked, enables the student by default. However, once you have entered the Student’s Exit Details, it is necessary to uncheck this box to disable the student.
3.6. After Saving
Upon saving the Student Form, the student is generated within the system, allowing you to associate this document with other records related to Admission, Assessment, Attendance, Student Activity, Student LMS Activity, and Fees. Additionally, you will have access to a dashboard displaying their activities throughout the year.
4. Other actions
After a student is established in the system, you can also access the Accounting Ledger, providing a comprehensive report of all payments made by the student.